At a minimum, consider including the following items in your copyright permissions request letter: There are, however, a number of items your request should address. There are no standard forms or exact wording to use in your copyright permissions request letter. What Your Copyright Permissions Letter Should Look Like A copyright permissions sample letter is below. No matter how you obtain copyright permission, it's best to have a written document as evidence of the permission obtained. Email or mail a permissions request letter, including the details of your proposed use of the content.Telephone them (then follow up with a written permission letter).There are a variety of ways to obtain permission to use third-party content. It depends on the information you have about them. How should you contact the copyright owner? A representative of the copyright owner such as a literary agent, lawyer or heirs.A copyright collective such as the Copyright Clearance Center in the U.S.The source magazine, book or website publisher.If you're seeking permission to use an article, you may need to contact: Some images that you find through an online search or on platforms such as Pinterest have a link to the source website where you can locate contact details. If you locate an image you wish to use through Google Images, there may be copyright and contact information attached to it. Other times identifying a copyright owner requires more research. There may even be a link to contact the copyright owner. Sometimes it's immediately obvious, as the work may include a copyright notice with their contact information. Your first step is to identify the copyright holder of the copyright-protected work you wish to use. You may even create a customized procedure and template that could be the basis of a corporate copyright policy or procedure for your organization. ![]() If your organization doesn't provide such guidelines, the steps outlined below will assist you in obtaining copyright permissions. If that's the case, ensure you comply with your organization's procedures and requirements. It may even include a standard permissions letter template. Your library or organization may have a copyright policy or guidelines that sets out a corporate permissions procedure. How To Contact a Copyright Owner for Permission There also may be information on the work itself about whether you can use it and how, or perhaps a Creative Commons license that permits specified uses without obtaining permission. These are just some of the many situations in which you may be seeking copyright permission from a copyright owner.Ĭheck your country's copyright law to determine whether your particular use requires permission or if there's an exception in the law for it (like fair use or fair dealing). Are you posting a video clip on your company's social media?.Are you making multiple copies of an article for use in a seminar or to use as a hand-out at a conference?.Do you need permission to use an illustration or map on your blog or in presentation slides?.If you're in doubt, the best course of action is to seek permission or find an alternative to using a particular work. First, Determine if You Need PermissionĪlways assume that a work is protected by copyright, and then do your research to determine if that is indeed the case or whether you can use it without permission. You may also like our eTutorial, Obtaining Permission: The Copyright Permissions Request. You can tailor it to meet your needs when obtaining permission to use copyright-protected materials. We also provide a sample copyright permissions letter below as a practical tool to guide you. But do you know how to obtain that permission? This article leads you through how to contact a copyright owner to obtain permission and what to ask for. You may know it's important to seek permission before using copyright-protected content.
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